ADMINISTRATIVE ASSISTANT
LAKELAND, FLORIDA
LAKELAND, FLORIDA
|
PURPOSE OF POSITION |
- Greet visitors, business meeting participants and/or product training attendees.
- Perform general office administration
- Coordinate Product Training Classes and Travel Accommodations.
|
MAJOR RESPONSIBILITES |
- Receptionist for the front lobby to greet visitors and assure clean/tidy presentation.
- Answer telephones and answer any general questions.
- Develop sales presentation material, letters and correspondences for the Branch Office
- Manage databases related to branch email and fax blast
- Coordinate projects/events with inside sales and marketing
- Coordinate travel arrangements with hotel and car reservations if needed
- Organize meetings to include reserving the space, set-up of beverages, lunches and audio visual equipment as needed.
- Responsible for ordering sufficient company letterhead, business cards and office items as needed.
- Assure the file room storage and office supply area is kept clean and organized each day.
- Distribute incoming faxes frequently throughout the day
- Sort daily mail within 1 hour of receiving each day
- Embrace and support growing business demands in a changing environment
- Various projects as requested
- Awareness and compliance of Company Policies and Procedures
|
EXPERIENCE/QUALIFICATIONS |
EXPERIENCE
- Minimum 2 years administrative experience
EDUCATION REQUIREMENTS
- High School Diploma or equivalent required.
SKILLS
- Excellent verbal and written communication skills
- Build and maintain relationships with all levels of staff
- Time management skills, with the ability to listen and follow through with appropriate action
- Computer literacy (Microsoft Office products; internal business systems)
- Confident, courteous telephone techniques
- Excellent organization and attention to detail skills
- Assist and contribute to the team and business goals
- Ability to work co-operatively and effectively in a team
- Ability to relate well to staff and customers at all levels
- Strong customer service orientation
- Adaptability and flexibility
- Ability to plan and operate with a minimum of supervision
- Approachable, able to establish rapport
- Display initiative, integrity and enthusiasm
- Efficient, team player with attention to detail